Entry Fees

Non-members:

Maximum number of submissions permitted = 3

1 Submission : £15

2 Submissions: £30

3 Submissions: £45

Artist, Associate Members

Maximum number of submissions permitted = 3

FREE – cost of submissions included in Membership subscription

Professional Members :

Maximum number of submissions permitted = 4

FREE – cost of submissions included in Membership subscription

Terms and Conditions

• All entries must be submitted through OESS by the stated deadlines
• Only works that have been pre-selected via the online submission process will be accepted on the hand-in day.
• All selected works must be for sale and work that has been completed within past 18 months
• There are no restrictions on size, discipline or media.
• VAS Professional Members may submit up to four works in total
• All other members of VAS may submit up to three works in total across all categories.
• Non-members will be charged £15 per submission and can submit up to three works.
• Unless part of a diptych/triptych etc, each artwork must have its own submission. Multiple works submitted on one submission will not be considered.
• There is no entry charge for any VAS members.
• Please ensure all artwork details are correct – titles, prices etc. submitted at this stage will be used for labels, the exhibition catalogue, and online.
• Image files should be JPG or PNG and no more than 3MB large. If you are having problems uploading your images please use image-editing software to resize your image to approximately 1600 pixels wide and then save as a new file.
• Save your image files with your name and the title of your artwork as the file name, eg example.jpg.  Do not include any extra characters such as ‘ ” & % * ( ) < > / ~ # + =

Collaborations

Where two or more artists are collaborating on a single work, the submission will count as one of the permitted entries from each of the artists. Artists submitting collaborative work can use the rest of their permitted entries to submit solo works.

Restrictions

Work that has been shown in the RSA Annual Exhibition or will be shown in RSA New Contemporaries, or that has previously been shown in any VAS, RSW or SSA Annual Exhibitions should not be submitted.

No reproductions or copies of any kind will be accepted.

All pre-selected works need to be delivered to and collected from the gallery by the artist or a nominated representative or courier.

Selection

Pre-selection results will be via log in to your OESS profile on date stated in open call, we do not email results out to you. We will remind you to check in via newsletter and social media. We regret that we cannot offer feedback on the results of the selection.

Pre-Selected Works

Works that pass the online pre-selection process must be delivered to the gallery by the date stated in the open call details.

All works that are pre-selected online are still subject to final selection by the panel on delivery to the gallery.

You may be required to install your own work depending on the scale. You will be contacted in advance if this is the case.

Work selected for the exhibition will be subject to £5 admin fee per work for VAS members and £15 per work for non-members, to be paid on delivery via card machine, we do not accept cash.

All 2D or wall works should come mechanism free - no wires, no strings and rings, no mirror plates.

Works that are not included in the final selection should be uplifted from the RSA galleries on the date detailed in open call as we do not have storage unfortunately. If you have to come from afar, we can arrange storage for smaller works until the end of the exhibition. Any work not uplifted becomes the property of the VAS and may be disposed of or recycled.

Delivery and Collection of Work

Please attach a stiff label to the back of your work with string. This label must be able to hang freely over the front of the work and should include your name, title of artwork, price and a contact phone number and email address.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

All packaging materials must be removed from the gallery at drop off.

Our recommended carriers to deliver to these central points are:
 

–       Van GoGo2 (Stuart Horsburgh) – vangogo2@gmail.com (Edinburgh, Glasgow, the Borders)

–       Ali MacAuley – ali@agentali.art (Edinburgh, Glasgow)

–       John Lawrence – johnlawrence48@icloud.com (Aberdeenshire, Dundee, Fife)

–       Paul Gilzean – pggilzean@btinternet.com (Aberdeenshire, Dundee, Fife, Perth)

–       Aardvark Art Services – www.aardvarkartservices.com (UK)

–       McAdie and Reeve – www.mcadie-and-reeve.co.uk (Orkney)

–       Irish Art Services – www.irishartservices.com (Ireland)

–       Art Cargo – https://artcargo.co.uk (UK)

–       Picture Post – picture-post.webnode.com (UK)

–       Central Link Couriers – www.central-linkcouriers.co.uk (UK, Europe)

Artists sending work from outside the UK are responsible for any customs and duty charges, declarations and other related documentation for the artwork both entering and leaving the UK, and for ensuring that work is received at the gallery by the specified time. VAS is unable to pay import duty or related fees on any submitted work or arrange delivery back to you, this will be entirely the artists’ responsibility. The work must arrive by Saturday 10th Feb.

IMPORTANT:
Due to building works in the NGS precinct at this time parking and drop off will be severely restricted and very limited special circumstances and by request only (please email me rowanvisualarts@gmail.com). We recommend that you arrive by public transport, or park nearby and come on foot. For larger items we would recommend that you enlist the services of one of our recommended carriers, or work together to deliver a group of artists’ works in one vehicle. We have a Facebook group for VAS members to liaise on topics such as this.

Please download your labels and attach them to your work following the instructions, and bring a copy of your submission form to the gallery.

Please also attach a permanent label to your work with name, title, price and a contact phone number.

All packaging materials must be removed from site on delivery, we do not have storage or disposal facilities for packaging materials for 200+ artists.

The delivery address is:

Royal Scottish Academy Upper Galleries c/o VAS
The Mound
Edinburgh
EH2 2EL

We cannot accept late submissions, works that arrive after this date will not be included in the exhibition.

Sales and Commission

Artist, Associate Members and non-members will be charged a commission of 40% on the sale price of all work sold in the exhibition.

VAS Professional Members will be charged a reduced commission rate of 35% on the sale price of all work sold in the exhibition.

Insurance

Whilst every possible care will be taken of works submitted, VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

Framing and Finishing

Please ensure a high standard of presentation of works. No metal frames will be accepted. Any framing should be professionally finished and contemporary.

Works with wet paint will not be accepted; the artist is liable for the cost of any damage caused to other works by such items.

All 2D or wall works delivered should come mechanism free - no wires, no strings and rings, no mirror plates.

The artist is liable for the cost of any damage caused to other works by protruding hooks and fixings. Mirror plates for hanging are provided by VAS.

Plinth and Display Equipment

Artists must provide their own floor-standing plinths or display equipment at the time of delivery - VAS does not have any plinths or display solutions. We also do not have electrical equipment and the artist will have to supply these for film, media, sound display solutions.

Photography

Photographic reproduction of all works submitted and use of images for promotion or marketing purposes by the VAS is allowed by the Artist unless otherwise indicated.

Agreement
By submitting to the exhibition you are deemed to accept and agree to the following:

The decision of the Selectors on all matters Is final and no correspondence will be entered into.
I understand that the organisers reserve the right to make such changes to the exhibition arrangements and these Terms & Conditions as may be deemed necessary by circumstances.

I authorise the organisers to process, store, and utilise the data in my submission and agree that, if selected for exhibition, images of my work can be freely used by The Organisers, The Gallery and associated organisations for promotional and publicity purposes.

VAS cannot be responsible for any loss or damage incurred during the exhibition or in transit to and from it. The Society does not insure the exhibits; artists are advised to insure their own work.

All information provided by me is true and accurate and that the work submitted is wholly of my own creation.

I have read and understood these terms and conditions and by submitting this application I accept and agree to observe all the Terms And Conditions therein.

Please Note: The above terms and conditions are provided by the exhibition organisers.

For terms and conditions which apply to the use of the OESS entry system please view below:
OESS Terms & Conditions | Privacy Policy